OVERVIEW
People are the most valuable asset and their time is just that much a valuable resource. To avail the benefits of time-attendance policies, biometric machine for attendance must be chosen wisely. Managing peopleā²s attendance and timings is a basic, yet critical challenge for any organization. One cannot underestimate the complexity of time and attendance due to organizational structure, hierarchy and disparate operational needs. It is very challenging to capture time and attendance rules of an organization and automate them because of the diversity in attendance, timings and leave policies from one location to another, from one department to another and from a person to person. Matrix COSEC Time-Attendance solution meets these diverse requirements by offering a superlative range of flexibility in attendance policies, configuration, integration and report generation. Matrix biometric time-attendance system can be seamlessly integrated with any third-party payroll system.
Matrix COSEC hardware devices are installed at entry and exit points to capture user entries and exits. These award-winning devices are superlative in designs, versatile in functions and robust in performance. They support multiple credentials such as Palm Vein, Fingerprint and RFID Card, multiple connectivity options and SMS/Email notifications fulfill time-attendance requirement of all types of organization.
PROCESS
Key Features
Mark Attendance Using Multiple Credentials
- Fingerprint Time-Attendance
- Palm Vein based Time-Attendance
- RFID based Smart Cards
- RFID based Proximity Cards
Organizational Hierarchy
- Create Different Policies for Departments and Designations
- Define Various Levels of Hierarchy
Compensatory Off (C-OFF) Policy and Authorization
- Convert Overtime Hours to Compensatory Off Hours
- Offer Additional Leave or Encashment Options
Shifts and Schedules
- Create Unlimited Shifts and 999 Schedules
- Auto Shift Correction
- Resolves Date Rollover Issues
SMS/Email Notifications
- Notifications on Events like Missing In/Out Punch, Leave Approval
- Resolve Attendance Related Issues in Less Time
Leave Management
- Leave Types
- Leave Apply/Approve
- Leave Balance
- Auto Leave Credit
Integration with Payroll, ERP or HRM Software
- Using API, Database to Database or Export Template Methods
- For Faster and Accurate Process
Mark Attendance Using Multiple Credentials
- Attendance Data will be Pushed in Real-time
- Temporary Data will be Stored in Device if Connectivity goes off
Overtime Policy and Authorization
- Calculate OT on Daily, Weekly or Monthly basis
- Eliminate Unqualified Salary Payments
Absenteeism Policy
- Weekly Off or Holiday is allowed Before or both Before/After the Leave Period
- Define Number of Days after which Absent User will be Blocked
Holidays and Restricted Holidays
- Different Holiday Schedules for Multiple Regions
- 30 Holiday Schedule Groups
- 32 Holidays in Each Group
Manual Attendance Correction
- For Exceptional Situations
- Saves HR Time
150+ Reports and Charts
- Allows creating 150+ various time-attendance and leave related
reports and colourful charts using various filters and formats. - Generate customized reports for a particular organization,
department, for selected users and period. - Export to various file formats including PDF, Excel, Word, RTF, CSC
and TXT.
APPLICATIONS
Multi-location Enterprise Application
COSEC Door Controllers supporting biometric attendance system are installed at large enterprises having corporate office, manufacturing plant, branch offices and remote sites at different geographical locations. These are connected with COSEC CENTRA using available connectivity (VPN, WAN, LAN, Wi-Fi, 3G/LTE). COSEC Door Controllers record user attendance through biometric or RFID Cards and sends the data to COSEC CENTRA application server in real-time. COSEC CENTRA processes attendance data and sends to the payroll software.
Small Office Application
An organization with a single office has multiple time-attendance terminals in the building. COSEC Door Controller captures the attendance data and communicates with COSEC CENTRA using Wi-Fi Connectivity.