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Contract Workers Management

OVERVIEW

Today, modern enterprises have to rely on third party contractors that provide them with skilled and unskilled workers, helping them meet their specific one time or regular manpower needs. Number of contractors and workers depend on an organization’s size, location and functional diversity. Traditional methods of managing multiple contractors and their large workforce can expose the organization to safety, legal and financial leakages. Such organizations need a comprehensive solution that not only automates and streamlines contract workers management processes but also enhances legal and safety accountability while eliminating inefficiencies.

Matrix COSEC Contract Workers Management (CWM) solution is specifically designed for large organizations to help them manage all their contract workers management processes. COSEC CWM covers Planning, Work Order, Enrolment, Worker Induction, E-pass, Time-Attendance and Access Control. COSEC CWM collects workers’ entry-exit events from COSEC biometric and RFID card based devices to calculate their work hours based on the organization’s pre-defined attendance policies and send this data to ERP and payroll.

Matrix COSEC CWM allows managers and contractors to improve labor productivity and enhance operational efficiency, bringing down overall cost.

PROCESS

Contract Worker Module

Key Features

Profile Creation

Profile Creation

  • Contractor Profile
  • Create Contractor’s Profile with Details
  • Create Multiple Work Types and Assign to Contractors

Worker Enrolment

Worker Enrolment

  • Worker Enrolment
  • Supports Identification Credentials for Multiple Workers
  • Workers Enroled when Entering the Site or Pre-enroled from the
    Head Office

Worker Pass Creation

Worker Pass Creation

  • Creation at the Entrance or in Advance by Respective Contractor
  • Variety of Passes based on Worker Profile, Location, Department, etc.

Work Orders Management

Work Orders Management

  • Create Work Orders and Assign them to Contractors
  • Track Status of Work Orders from a Single Window

Time-Attendance

Time-Attendance

  • Worker Time-Attendance
  • Create multiple Time-Attendance Policies
  • Manage Shift-Schedules and Overtime

Blacklist Worker

Blacklist Worker

  • Store Data of Blacklisted Workers
  • Prevents Blacklisted Workers from Entering Premises

Integration

Integration

  • Seamless Integration with Third Party Payroll
  • Multiple Methods for Direct Integration

Worker Profile

Worker Profile

  • Create and Manage Worker Profile with Details
  • Generate Reports in Government Prescribed Formats

Worker Induction

Worker Induction

  • Create Multiple Induction Levels
  • Link to Work Orders and Approving Authorities (Managers)

Contractor Web Portal

Contractor Web Portal

  • Check Assigned Work Orders and Track its Status
  • Add New Workers and Update their Profiles

Dashboard

Dashboard

  • Overview of Work Orders and Worker Status from a Single Window
  • Information of Work Order Status, Active Contractor Detail, Workers’
    Attendance Summary, etc.

Access Control

Access Control

  • Prevents Unauthorized Entry in Pre-defined Areas and Routes
  • Advanced Access Control Features

Notifications

Notifications

  • Instant SMS and Email Notifications to Contractors, Workers and
    Admin
  • Notifications for Exceptional Events

Report Generation

Report Generation

  • Generate Various Reports and Charts
  • Import Database
  • Import Contractor Data
  • Import Work Order and Other Related Information