Time-Attendance

OVERVIEW

People are the most valuable asset and their time is just that much a valuable resource. To avail the benefits of time-attendance policies, biometric machine for attendance must be chosen wisely. Managing peopleā€²s attendance and timings is a basic, yet critical challenge for any organization. One cannot underestimate the complexity of time and attendance due to organizational structure, hierarchy and disparate operational needs. It is very challenging to capture time and attendance rules of an organization and automate them because of the diversity in attendance, timings and leave policies from one location to another, from one department to another and from a person to person. Matrix COSEC Time-Attendance solution meets these diverse requirements by offering a superlative range of flexibility in attendance policies, configuration, integration and report generation. Matrix biometric time-attendance system can be seamlessly integrated with any third-party payroll system.

Matrix COSEC hardware devices are installed at entry and exit points to capture user entries and exits. These award-winning devices are superlative in designs, versatile in functions and robust in performance. They support multiple credentials such as Palm Vein, Fingerprint and RFID Card, multiple connectivity options and SMS/Email notifications fulfill time-attendance requirement of all types of organization.

PROCESS

Time Attendence Model

Key Features

Mark Attendance Using Multiple Credentials

Mark Attendance Using Multiple Credentials

  • Fingerprint Time-Attendance
  • Palm Vein based Time-Attendance
  • RFID based Smart Cards
  • RFID based Proximity Cards

Organizational Hierarchy

Organizational Hierarchy

  • Create Different Policies for Departments and Designations
  • Define Various Levels of Hierarchy

Compensatory Off (C-OFF) Policy and Authorization

Compensatory Off (C-OFF) Policy and Authorization

  • Convert Overtime Hours to Compensatory Off Hours
  • Offer Additional Leave or Encashment Options

Shifts and Schedules

Shifts and Schedules

  • Create Unlimited Shifts and 999 Schedules
  • Auto Shift Correction
  • Resolves Date Rollover Issues

SMS/Email Notifications

SMS/Email Notifications

  • Notifications on Events like Missing In/Out Punch, Leave Approval
  • Resolve Attendance Related Issues in Less Time

Leave Management

Leave Management

  • Leave Types
  • Leave Apply/Approve
  • Leave Balance
  • Auto Leave Credit

Integration with Payroll, ERP or HRM Software

Integration with Payroll, ERP or HRM Software

  • Using API, Database to Database or Export Template Methods
  • For Faster and Accurate Process

Mark Attendance Using Multiple Credentials

Mark Attendance Using Multiple Credentials

  • Attendance Data will be Pushed in Real-time
  • Temporary Data will be Stored in Device if Connectivity goes off

Overtime Policy and Authorization

Overtime Policy and Authorization

  • Calculate OT on Daily, Weekly or Monthly basis
  • Eliminate Unqualified Salary Payments

Absenteeism Policy

Absenteeism Policy

  • Weekly Off or Holiday is allowed Before or both Before/After the Leave Period
  • Define Number of Days after which Absent User will be Blocked

Holidays and Restricted Holidays

Holidays and Restricted Holidays

  • Different Holiday Schedules for Multiple Regions
  • 30 Holiday Schedule Groups
  • 32 Holidays in Each Group

Manual Attendance Correction

Manual Attendance Correction

  • For Exceptional Situations
  • Saves HR Time

150+ Reports and Charts

150+ Reports and Charts

  • Allows creating 150+ various time-attendance and leave related
    reports and colourful charts using various filters and formats.
  • Generate customized reports for a particular organization,
    department, for selected users and period.
  • Export to various file formats including PDF, Excel, Word, RTF, CSC
    and TXT.

APPLICATIONS

Multi-location Enterprise Application

Multi-location Enterprise Application

COSEC Door Controllers supporting biometric attendance system are installed at large enterprises having corporate office, manufacturing plant, branch offices and remote sites at different geographical locations. These are connected with COSEC CENTRA using available connectivity (VPN, WAN, LAN, Wi-Fi, 3G/LTE). COSEC Door Controllers record user attendance through biometric or RFID Cards and sends the data to COSEC CENTRA application server in real-time. COSEC CENTRA processes attendance data and sends to the payroll software.

Small Office Application

SMALL OFFICE APPLICATION

An organization with a single office has multiple time-attendance terminals in the building. COSEC Door Controller captures the attendance data and communicates with COSEC CENTRA using Wi-Fi Connectivity.